Wright & Partners – GDPR Compliance

25th May 2018

Data Protection Code of Practice

Our data protection code of practice lays out our procedures that ensure The Wright Partnership Limited trading as Wright & Partners and our employees comply with The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).   

What data do we store?

We store email addresses and contact numbers in our password protected Outlook 365 inboxes. We store paper copies of remittances of payment, but we do not store payment details such as card details. We store paper copies of correspondence in secure archive folders which are destroyed after 6 years. What do we use the data for? We use data to communicate with our clients, employees and property related news or programmes. SMS/email notifications and marketing, recall cards We do not use SMS for marketing.  We do not send out email marketing through a database. We rely on business through our work as a registered member of institutions such as the RICS, word of mouth, marketing properties on web based programmes such as EACH and CoStar and on our website.

What software do we run to manage data?

We use the following software to store and handle our data. All software systems are fully or are working towards being fully GDPR compliant by 25th May 2018. Offsite Microsoft Exchange and locally Outlook for Emails - GDPR Compliant General documents are stored on our servers which are password protected

Security of information

The data is stored on our servers located in a dedicated room. Paper documents, if retained, are stored in secure cupboards. The information is only accessible to authorised team members.

Disclosure of information

The data we collect is not shared with any third party, unless we receive consent from the data who’s information we have and would like it to be passed on. Retaining information We retain data in securely archived email folders for reference purposes and paper documents are archived securely for 6 years.  

Access to your records

You have the right of access to the data that we hold about you and to receive a copy. Please note that you may be asked for ID verification when requesting access to your records. If you do not agree If you do not wish personal data that we hold about you to be disclosed or used in the way that is described in this Code of Practice, please discuss the matter with your contact at Wright & Partners 

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